How to add an absence (or leave) in your schedule ?

How do I add an absence to my schedule?
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Go to Schedules → Manage work schedules.

1. Go to the correct box (the correct date for the correct person) and click on “Add a shift.”

2. In the top right of the new window, click on “Absence.”

Then fill in the rest of the information.

💡For your information, by selecting “Full day,” the system will calculate the number of hours that constitute a full day for that employee, based on their contractual hours and number of working days per week.

💡 A recurring absence over one or more week(s)? Use repetition when adding the absence to your schedule!

💡 Can’t find the necessary absence in the list? Read here how to create a new absence type.

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Adding an absence via the shift block

It is possible to add an absence for all your employees for one (or more) days via the shift block. Let's take the example of a public holiday.

🗓️ Adding a public holiday to your schedule

1. Create the absence type “Public Holiday”

2. Go to the “Schedules” menu

3. Select the month view

4. Click on “Add shift block” – you can enter the absence “Public Holiday” there

5. Select the boxes where you want to apply it

6. Click on the shift block you want to apply

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Don’t forget to publish the shifts! 😉

Updated on: 08/05/2025